Job Description

ART- Visual Communication Assistant

Agency: East Texas A&M University

Department: Art

Proposed Minimum Salary: Commensurate

Job Location: Dallas, Texas

Job Type: Temporary/Casual Staff (Fixed Term)

Job Description:

The Task Worker: ART Visual Communication Assistant is a temporary assignment that serves as an Administrative Associate and Receptionist, providing professional front-office support and administrative assistance to the Department of Art Visual Communication faculty, staff, and students. This position serves as the primary point of contact for students, faculty, staff, and visitors while assisting with daily office operations, event coordination, records management, and special projects. The role requires strong communication, organizational, and customer service skills, as well as the ability to maintain confidentiality and professionalism in a university environment. This position is located in Dallas with the office open from 10:00am to 7:00pm.

Justification Need to POST

Hiring Requirements

Job Profile: Task Worker

Job Families for Job Profiles: Wage Only

Worker Sub-Type: Temporary/Casual Staff (Fixed Term)

Worker Type: Employee

Time Type: Part time

Compensation Grade: 1

Primary Location: Dallas ETAMU

Primary Job Posting Location: Location Dallas ETAMU

Scheduled Weekly Hours: 14

Work Shift: Work Shift (empty)

Collective Agreement Details: Collective Agreement (empty)

Job Description SUMMARY: The Task Worker: ART Visual Communication Assistant is a temporary assignment that serves as an Administrative Associate and Receptionist, providing professional front-office support and administrative assistance to the Department of Art Visual Communication faculty, staff, and students. This position serves as the primary point of contact for students, faculty, staff, and visitors while assisting with daily office operations, event coordination, records management, and special projects. The role requires strong communication, organizational, and customer service skills, as well as the ability to maintain confidentiality and professionalism in a university environment. This position is located in Dallas with the office open from 10:00am to 7:00pm.

DUTIES & RESPONSIBILITIES:

• Greet and assist students, faculty, staff, and visitors.
• Answer, screen, and direct incoming phone calls and emails.
• Respond to routine inquiries and provide information regarding departmental services and programs.
• Maintain a welcoming and professional reception area.
• Provide administrative assistance to the Dean, department leadership, faculty, and staff.
• Schedule appointments, meetings, and conference room reservations.
• Prepare correspondence, reports, agendas, meeting minutes, and other office documents.
• Manage and maintain departmental records, files, and databases.
• Assist with data entry and recordkeeping activities.
• Process incoming and outgoing mail, packages, and deliveries.
• Manage and monitor office supplies and inventory.
• Assist with document preparation, copying, scanning, and filing.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• Strong written and verbal communication and interpersonal skills.
• Basic computer proficiency (Microsoft Office, email, and scheduling tools).

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Prior customer service experience.
• Prior administrative experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

INSTRUCTIONS TO APPLICANT:

During the application process the "My Experience" page has a section provided "Attachments (Resume/CV, References, Cover letter, etc.)" to upload required documents. Use the Upload button to add each document. You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB. All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Please provide the following documents:

• Cover Letter
• Resume/CV
• References

Equal Opportunity/Veterans/Disability Employer.

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